How to start a catering business?



Catering companies are a great, flexible option to owning and running a restaurant. Catering companies provide you with the creative freedom to manage a food service company without the constraints of conventional hours or a set timetable. Furthermore, they frequently need less initial investment and financial risk than a full-service restaurant. Continue reading to discover more about the catering industry if you’re thinking about creating one.

Consider these things before starting a catering business.

It’s crucial to understand what makes a catering business different before you start buying equipment or writing a business strategy. On the bright side, running a catering business entails far less financial risk and stress than starting a restaurant while still allowing you to express yourself creatively. Many caterers may simply hire a room or equipment, avoid hiring employees if their business is tiny and limit food waste by preparing for a predetermined number of people. In comparison to a restaurant, catering and events put you and your food in a less regulated atmosphere. You prepare meals in the same kitchen every night and serve in the same dining area when you run a restaurant. Catering jobs need you to prepare meals either in a leased kitchen or on-site. During the event, you and your meal are at the mercy of the venue’s space, facilities, weather, and maybe unfamiliar personnel. It’s also vital to think about the sort of catering business you want to start:

  • Conferences, cocktail parties, and staff meetings are examples of corporate events.
  • Weddings, galas, charity events, and birthday parties are examples of social gatherings.
  • Personal usage includes preparing meals ahead of time for customers to take home and reheat later or making dinner in someone’s house for a small party or date night.

Steps to start a catering business

Once you’ve decided that a catering company is the best fit for you, follow the steps below to get your business up and running.

  1. A start-up, like any other commercial enterprise, needs a certain degree of expertise. Before starting your own catering business, consider working for an established catering firm. While studying what you’ll need and how to use it is beneficial, nothing beats the hands-on expertise and advice of working with a professional. Volunteer to arrange small-scale parties for individuals you know if working for a catering firm isn’t an option. For example, prepare a church luncheon for a small gathering or throw a holiday party for friends and family. Working on a smaller scale first helps you spot and address possible issues while also getting honest feedback from a patient audience.
  1. The marketability of your catering business may be improved by developing a solid idea or theme. Concentrate your idea on something you’re interested in, or even better, enthusiastic about. For example, if you’ve always enjoyed making a large breakfast on weekends, turn it into a breakfast-themed idea that you can provide at any time. Brunch foods, casual sandwiches, desserts, finger foods, comfort cuisine, or any other notion that provides your business direction are examples of other concepts. It’s vital to consider the population you’ll be targeting, how you want to price your services, and if you have access to the equipment, you’ll need to keep your theme going.
  • Before you start looking at work locations and equipment, make a menu. You may determine what tools, appliances, and space you’ll need to effectively prepare your offerings by deciding what sorts of cuisine you’ll be preparing. While being loyal to your theme and idea is vital, you also need to provide a menu that can accommodate a wide range of tastes, preferences, and dietary restrictions. Create a menu that includes gluten-free, vegan, dairy-free, and low-carb options, for example. If your menu items are very hot, make sure to have a few less spicy or non-spicy alternatives. Finally, determine how you’ll price your goods or event packages once you’ve finalised your menu. Before meeting with your first possible clients, make sure you have a sample menu and price set out.
  • Try putting your menu concept and dishes through their paces in modest, low-pressure situations. Bring together friends and family, or volunteer to cook for a small party or fundraiser in your neighbourhood. Make sure you get honest feedback from your visitors. You could even give everyone a pen and paper so they may anonymously jot down their opinions. It’s critical to maintain modifying your recipes once you’ve successfully served your crowd and gotten feedback. Repeat the process several times, concentrating on efficiency, flavour, and presentation.
  1. Even for a small catering business with 20-25 people, the minimum necessary kitchen area is about 70-80 square feet. Feet. Any order that serves more than 25 people will require at least 100 square feet of cooking area. Due to quick and sanitary food preparation, opening your kitchen will offer you more clients. The price for such sites would vary depending on the region, but a typical cost for a 100 square foot cooking space would be between Rs—8000 and Rs 10,000, with the location being the most important consideration.
  1. The next stage is to write down your capital sources and how to best use them for on-site equipment, rental costs, licencing, and other charges. Make use of your research skills to learn about the best cash sources. It might come from other investors, your savings, or a bank loan. In India, the average expenditure for starting a catering business is about Rs. 20 lakh, which covers beginning fees, kitchen rent, transportation, licences, and other permissions. Depending on your selections, this budget may change. You should also consider the lesser expenditures, such as table decorations, napkins, and staff. If you need a loan, you can turn to a bank for assistance. All you have to do now is persuade them with your company plan and income model. Several such programmes offered by various banks might assist you in obtaining a loan with no effort.
  1. Once you’ve saved up enough money, you should invest in this on-site cooking equipment. The primary necessities for a basic kitchen are fryers and refrigerators, storage cabinets, a few burner stoves, 2-3 compartment sinks, and stainless steel prep tables. Aside from them, here’s a list of additional items you’ll need.
  • Cooking Oven
  • Serving Equipment
  • Coffee/Beverage Station
  • Cambro
  • Tin Foil
  • Plastic Wrap
  • Garbage Bins
  • Disposable Containers For Storage
  1. Farmers or a supply distribution agency may be able to provide you with raw materials or goods for your business. In the beginning, you may get your raw materials from a wholesale club, which will save you a lot of money and ensure that they are fresh! However, doing business with a larger supply company is always more convenient. So start initially building your network of supplier merchants and agencies once you’ve taken on a few orders. You may then utilise this information to do business with the finest in the industry.
  1. It’s time to get started on your company strategy. We’ve compiled a list of the requirements for registering a catering business in India. After you’ve completed these steps, you can register for a simple vendor registration with the FSSAI, which will cost you only $100 per year. Depending on the period you select, this registration is valid for a year or five years. Only when you’ve grown your company and had a revenue of more than 12 lakhs per year do you require a couple extra licences and licences. But, before you do anything else, make sure you have your FSSAI licence by verifying that the following requirements are satisfied.
  • External contaminants must not be present in your business’s location.
  • Proper and appropriate storage in the most sanitary conditions is required.
  • The stalls or countertops should be spotless and well-maintained.
  • You need to be sure that the food you’re utilising isn’t contaminated in any way.
  • Only freshly cooked food should be sent out for customer delivery.
  • Personal hygiene is also required of the employees you engage to assist you in your business.
  • Dust and other contaminants must not be present in the containers you use for cooking and transportation.

The licences that must be obtained are listed below. These licences are for various types of enterprises, so figure out which ones you’ll need for yours. Check for things like Health Trade, eating in the house, store, and business, GST registration, and a fire department NOC, among other things.

  • This one is a must-have for all types of catering companies. You will be examined by state compliance to acquire one. Therefore, your kitchen, as well as your personnel, should be thoroughly prepared for the inspection.
  • If you are selling alcohol at any gatherings or celebrations, you’ll need to make sure you have an alcohol licence.
  • Other state agencies and jurisdictions may require the food and beverage industry to get additional licences and permissions. You may come across terms like Quality Assurance and Health Insurance. Fire and water licences, sewage licences, and permits to guarantee that your workforce is above 18 are all vital licencing.
  1. Menu engineering is often regarded as one of the most difficult aspects of running a food-related business. You must examine the cost of raw materials, the amount, rate changes, and other factors. One of the final but crucial aspects to examine is competitors. It’s critical to understand what your rivals are charging to stay competitive. By specifying the exact quantity of raw ingredients necessary for each meal, standardising your recipe may help you save money on food. A sound POS system will assist you in accomplishing this. It keeps a standardised formula on hand for you, assuring consistency in flavour and quality. The price per plate may vary depending on demand and other services. To get more orders pouring in, start with a reasonable rate and consistency in your meal quality. Aside from that, the scale of the event will determine the price.
  1. To be successful, each new business needs a lot of commitment and hard work. For this to happen, your company will need enough and devoted employees. You may use an agency to recruit your chefs and servers in the beginning and then hire permanent personnel after you have enough money. Maintain a uniform for all employees and ensure that they are adequately trained. You’ll need a minimum of 10-12 employees to start a catering business, including a head chef, junior chef, other chefs, a menu designer, and delivery personnel.
  1. In a freshly formed catering firm, you can’t ignore the necessity of marketing. You’ll need leads, and you’ll need to turn them into clients. But, most essential, there are a few key marketing tactics that you should stick to, which are listed below.
  • Unlike other businesses, a catering firm grows far too quickly based only on the recommendations of current clients. So instead, give cold calling a personal touch by targeting it.
  • Because most event planners and millennials use one of these platforms, you must showcase your finest work here. Your business will flourish like no other if you professionally showcase your food and maintain a regular presence on these platforms.
  • Having your website is essential in the catering industry, especially in today’s world. This is to show people your work through a catalogue to be interested in your company. Customers will be more trusting as a result of this. Additionally, your website may play an important function in generating leads for potential consumers.
  • Advertise in B2B publications to expand your network of event planners, DJs, cake bakers, and other professionals. It’s a very competitive sector, with hundreds of people vying for a spot in the catering industry. The only thing that sets them apart from the top few successful ones is their ever-expanding network.
  • Check for return customers, especially in banquet halls and companies. Create a variety of incentives, campaigns, and other enhancements to help you generate referrals. Email marketing may also be beneficial in your situation since it aids in client retention by demonstrating that you care about them.
  1. In today’s day, automation of your catering business is a must since it eliminates human errors in order taking and protects you from instances when orders overlap. To minimise future inconsistencies, you should write down each spec when working on a single order. It also assists you in managing your inventory and analysing your daily use. You can better manage your inventory if you have a comprehensive study of your consumption and wastage. Smart catering software may help you optimise your operations and significantly decrease human work.


Overall, as we’ve previously shown, starting a small-scale catering business involves more than simply cooking. You must use extreme caution and adhere to this thorough checklist. We guarantee that after you’ve done that, you’ll be fully prepared to start your own catering business and a successful one at that!

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